[Air-l] IMPORTANT - AoIR conference submission clarification and extension

[Steve Jones]

Hi Suely:

At 12:05 PM -0300 2/25/03, Suely Fragoso wrote:
>Dear Steve
>
>Sorry, but I am still in doubt. If one submits a paper as part of a panel,
>his acceptance is linked to the acceptance of the panel as a whole,
>right?

Correct. If you submit a paper as part of a panel, the panel as a 
whole is what is judged.

>What if a paper is particularly good but the panel itself does not
>make it? Can authors propose a double  submission, either as part of a
>panel or not?

I would counsel against double submission in this sense. It will make 
it very difficult in organizational terms should both the panel and 
the paper be accepted.

I hope that is more clear. If you have any other questions, please ask them.

Thanks,
Sj


>I understand that it was this doubt, manifested by someone else, which
>rose the question in the first place.
>
>Thanks
>Sue
>
>On 25 Feb 2003 at 8:51, Steve Jones wrote:
>
>>  There have been some questions concerning limits to conference
>>  submissions. In the interest of allowing for breadth of
>>  participation, AoIR's intention is to allow multiple submissions, but
>>  limit to:
>>
>>  One acceptance in each of the two categories below, determined after
>>  review:
>>
>>  1) paper proposal (main author)
>>  2) panel proposal (organizer)
>>
>>  There is no limit to the number of times a person may:
>>
>>  3) be part of paper proposal(s) as co-author
>>  4) serve as panel chair/discussant
>>  5) serve as panel, roundtable or other non-panel event participant
>>
>>  Furthermore, while we would like to keep the length of proposals
>>  reasonable so that reviewers may read proposals in a timely fashion,
>>  it is true as Jeremy noted in a previous email that the online
>>  proposal system allows for every paper, including those in panels, to
>>  be up to 700 words, and that each panel description can have 700 words
>>  for itself - this means that a panel with 4 papers could have 3500
>>  words (5 parts, proposal and 4 papers, each of 700 words). However, I
>>  do encourage panel organizers to keep as close as possible to the
>>  limits expressed in the call for papers: The panel organizer should
>>  submit an approximately 500 word statement describing the session
>>  topic, include abstracts of up to 250 words for each paper or
>>  presentation (e.g., 1000 words for four papers).
>>
>>  NOTE: Given this need for clarification, the conference submission
>>  deadline is extended until MARCH 10, 2003.
>>
>>  If there are any additional questions please contact me or Conference
>>  Program Co-Chair Matthew Allen (M.Allen at exchange.curtin.edu.au), or
>>  for questions about the online submission system contact Jeremy
>>  Hunsinger (jhuns at vt.edu).
>>
>>  Thank you,
>>  Steve Jones
>>  Sj
>>
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>
>Dr. Suely Fragoso
>UNISINOS
>Sao Leopoldo   RS
>BRASIL
>
>
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