[Air-l] Question of Rooms for meeting space

Fri Jul 8 10:39:57 PDT 2005

Ted M Coopman wrote:

> Hello All,
>
> Different organizations have different approaches to conventions. Some 
> link meeting space to room occupancy, others separate the two.
>
> I was wondering, considering the tools available for easily finding 
> alternative accommodations (especially for a group of internet 
> researchers!) isn't linking occupancy and meeting room rates a bit dicey?
>
> While I appreciate the call for attendees to book at the convention 
> hotel to support the organization, the reality is that (at least) 
> graduate students and junior faculty, especially those at institutions 
> with scant/no travel funding, will choose the cheapest option. 
> Besides, we do all pay membership and registration fees to support AoIR.
>
> I assume the Council has discussed this strategy. I was wondering what 
> the process was and what the decision was based on?
>
> Just curious as a member/attendee as well as interested in behavior of 
> organizations in the face of increased information access.
>
> -TED
>
> Ted M. Coopman
> Department of Communication
> University of Washington
>
> On Thu, 7 Jul 2005, Steve Jones wrote:
>
>> Michela:
>>
>> There are other options undoubtedly, but none that AoIR can 
>> officially sanction. We have a contract with the Marriott that 
>> provides us with meeting space and other amenities in exchange for 
>> having conference attendees stay at the hotel. (Should we not meet 
>> the minimum number of attendees, we will have to pay for the meeting 
>> space.)
>>
>> I would encourage you to consider sharing a room if the cost is 
>> prohibitive. In all likelihood (barring the occasional good luck with 
>> Priceline or other such site) most hotels near the Marriott will be 
>> priced the same, or higher.
>>
>> Thanks,
>> Sj
>>
>> On Jul 7, 2005, at 6:30 AM, Michela Drusian wrote:
>>
>>>
>>>
>>>
>>> Dear Steve,
>>> are there other possibilities for accomodation? Possibly cheaper
>>> accomodations..
>>>
>>> thanks,
>>> michela
>>>
>>>
>>> At 19.03 06/07/2005 -0500, you wrote:
>>>
>>>> The AoIR room rate is $155 USD per night. Please use the url from the
>>>> registration page if you book online. I do not think there is a way to
>>>> get that rate directly from Marriott's own web site without using the
>>>> link. Or, if you book via telephone or travel agent, please make sure
>>>> to identify yourself as an AoIR conference attendee to get that rate.
>>>>
>>>> Thank you,
>>>> Sj
>>>>
>>>> On Jul 6, 2005, at 9:25 AM, Sue Cranmer wrote:
>>>>
>>>>> Hi
>>>>> Any chance of getting the hotel rates ahead of submitting the
>>>>> registration
>>>>> to the conference. I need to cost out the whole thing before I can
>>>>> make a
>>>>> decision on this.
>>>>>
>>>>> Thanks
>>>>> Sue
>>>>>
>>>>> -----Original Message-----
>>>>> From: air-l-aoir.org-bounces at listserv.aoir.org
>>>>> [mailto:air-l-aoir.org-bounces at listserv.aoir.org]On Behalf Of Steve
>>>>> Jones
>>>>> Sent: 06 July 2005 15:09
>>>>> To: air-l at listserv.aoir.org
>>>>> Subject: [Air-l] AoIR 6.0 Chicago 2005 Registration is now open
>>>>>
>>>>>
>>>>> Online registration is now open for the sixth annual conference of 
>>>>> the
>>>>> Association of Internet Researchers to be held in Chicago October 6 -
>>>>> 9, 2005 (with pre-conference workshops held on October 5, 2005) at 
>>>>> the
>>>>> Chicago Marriott Downtown Magnificent Mile hotel.
>>>>>
>>>>> To register for the conference and workshops go to:
>>>>>
>>>>> https://www.conted.vt.edu/ssl/aoir/index.lasso
>>>>>
>>>>> You will be able to pay the registration fees by credit card or by
>>>>> check.
>>>>>
>>>>> You can also at this time register for the conference banquet (taking
>>>>> place on Friday, October 7, at the Mid-America Club, on the 80th 
>>>>> (top)
>>>>> floor of the Aon Center, Chicago's second tallest building, and the
>>>>> conference brunch (taking place on Sunday, October 9). [Vegetarian
>>>>> options will be available at both meals.]
>>>>>
>>>>> You may also register for a historical tour of Chicago's "L" elevated
>>>>> train (taking place on Saturday morning, October 8). Join others 
>>>>> in an
>>>>> AoIR-only L car for a tour of some of the L system's oldest routes 
>>>>> with
>>>>> the Chicago Transit Authority's historian.
>>>>>
>>>>> A link to online hotel registration is provided on the site after you
>>>>> have clicked the "submit" button and sent in your registration. We 
>>>>> have
>>>>> negotiated the best possible rate from the hotel and encourage you to
>>>>> book a room early. As is the case with most all hotel-based 
>>>>> conferences
>>>>> we have to meet the minimum occupancy with which we are able to 
>>>>> use the
>>>>> hotel's meeting rooms and if we do not meet that occupancy rate then
>>>>> we'll have to increase the registration fees, to cover the additional
>>>>> meeting room cost.
>>>>>
>>>>> I appreciate everyone's support of the conference and of AoIR and 
>>>>> look
>>>>> forward to seeing you in Chicago in October!
>>>>>
>>>>> Sj
>>>>>
>>>>>
>>>>>
>>>>> _______________________________________________
>>>>> The Air-l-aoir.org at listserv.aoir.org mailing list
>>>>> is provided by the Association of Internet Researchers 
>>>>> http://aoir.org
>>>>> Subscribe, change options or unsubscribe at:
>>>>> http://listserv.aoir.org/listinfo.cgi/air-l-aoir.org
>>>>>
>>>>> Join the Association of Internet Researchers:
>>>>> http://www.aoir.org/
>>>>>
>>>>>
>>>>>
>>>>> _______________________________________________
>>>>> The Air-l-aoir.org at listserv.aoir.org mailing list
>>>>> is provided by the Association of Internet Researchers 
>>>>> http://aoir.org
>>>>> Subscribe, change options or unsubscribe at:
>>>>> http://listserv.aoir.org/listinfo.cgi/air-l-aoir.org
>>>>>
>>>>> Join the Association of Internet Researchers:
>>>>> http://www.aoir.org/
>>>>>
>>>>
>>>> _______________________________________________
>>>> The Air-l-aoir.org at listserv.aoir.org mailing list
>>>> is provided by the Association of Internet Researchers http://aoir.org
>>>> Subscribe, change options or unsubscribe at:
>>>
>>> http://listserv.aoir.org/listinfo.cgi/air-l-aoir.org
>>>
>>>>
>>>> Join the Association of Internet Researchers:
>>>> http://www.aoir.org/
>>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>> ______________________________________
>>>
>>> Michela Drusian, PhD
>>>
>>> Dipartimento di Sociologia
>>> Via S.Canziano, 8
>>> I - 35122 Padova
>>> tel: +39-049-827 4314
>>> cell: +39-340-2677379
>>> email: michela.drusian at unipd.it
>>> web: http://www.sociologia.unipd.it/
>>>
>>> ______________________________________
>>> _______________________________________________
>>> The Air-l-aoir.org at listserv.aoir.org mailing list
>>> is provided by the Association of Internet Researchers http://aoir.org
>>> Subscribe, change options or unsubscribe at: 
>>> http://listserv.aoir.org/listinfo.cgi/air-l-aoir.org
>>>
>>> Join the Association of Internet Researchers:
>>> http://www.aoir.org/
>>>
>>
>> _______________________________________________
>> The Air-l-aoir.org at listserv.aoir.org mailing list
>> is provided by the Association of Internet Researchers http://aoir.org
>> Subscribe, change options or unsubscribe at: 
>> http://listserv.aoir.org/listinfo.cgi/air-l-aoir.org
>>
>> Join the Association of Internet Researchers: http://www.aoir.org/
>>
>
>
>
>
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