[Air-l] Question of Rooms for meeting space

Fri Jul 8 10:28:07 PDT 2005

Hello All,

Different organizations have different approaches to conventions. Some link meeting space to room occupancy, others separate the two.

I was wondering, considering the tools available for easily finding alternative accommodations (especially for a group of internet researchers!) isn't linking occupancy and meeting room rates a bit dicey?

While I appreciate the call for attendees to book at the convention hotel to support the organization, the reality is that (at least) graduate students and junior faculty, especially those at institutions with scant/no travel funding, will choose the cheapest option. Besides, we do all pay membership and registration fees to support AoIR.

I assume the Council has discussed this strategy. I was wondering what the process was and what the decision was based on?

Just curious as a member/attendee as well as interested in behavior of organizations in the face of increased information access.

-TED

Ted M. Coopman
Department of Communication
University of Washington

On Thu, 7 Jul 2005, Steve Jones wrote:

> Michela:
>
> There are other options undoubtedly, but none that AoIR can officially 
> sanction. We have a contract with the Marriott that provides us with meeting 
> space and other amenities in exchange for having conference attendees stay at 
> the hotel. (Should we not meet the minimum number of attendees, we will have to 
> pay for the meeting space.)
>
> I would encourage you to consider sharing a room if the cost is prohibitive. In 
> all likelihood (barring the occasional good luck with Priceline or other such 
> site) most hotels near the Marriott will be priced the same, or higher.
>
> Thanks,
> Sj
>
> On Jul 7, 2005, at 6:30 AM, Michela Drusian wrote:
>
>> 
>> 
>> 
>> Dear Steve,
>> are there other possibilities for accomodation? Possibly cheaper
>> accomodations..
>> 
>> thanks,
>> michela
>> 
>> 
>> At 19.03 06/07/2005 -0500, you wrote:
>>> The AoIR room rate is $155 USD per night. Please use the url from the
>>> registration page if you book online. I do not think there is a way to
>>> get that rate directly from Marriott's own web site without using the
>>> link. Or, if you book via telephone or travel agent, please make sure
>>> to identify yourself as an AoIR conference attendee to get that rate.
>>> 
>>> Thank you,
>>> Sj
>>> 
>>> On Jul 6, 2005, at 9:25 AM, Sue Cranmer wrote:
>>> 
>>>> Hi
>>>> Any chance of getting the hotel rates ahead of submitting the
>>>> registration
>>>> to the conference. I need to cost out the whole thing before I can
>>>> make a
>>>> decision on this.
>>>> 
>>>> Thanks
>>>> Sue
>>>> 
>>>> -----Original Message-----
>>>> From: air-l-aoir.org-bounces at listserv.aoir.org
>>>> [mailto:air-l-aoir.org-bounces at listserv.aoir.org]On Behalf Of Steve
>>>> Jones
>>>> Sent: 06 July 2005 15:09
>>>> To: air-l at listserv.aoir.org
>>>> Subject: [Air-l] AoIR 6.0 Chicago 2005 Registration is now open
>>>> 
>>>> 
>>>> Online registration is now open for the sixth annual conference of the
>>>> Association of Internet Researchers to be held in Chicago October 6 -
>>>> 9, 2005 (with pre-conference workshops held on October 5, 2005) at the
>>>> Chicago Marriott Downtown Magnificent Mile hotel.
>>>> 
>>>> To register for the conference and workshops go to:
>>>> 
>>>> https://www.conted.vt.edu/ssl/aoir/index.lasso
>>>> 
>>>> You will be able to pay the registration fees by credit card or by
>>>> check.
>>>> 
>>>> You can also at this time register for the conference banquet (taking
>>>> place on Friday, October 7, at the Mid-America Club, on the 80th (top)
>>>> floor of the Aon Center, Chicago's second tallest building, and the
>>>> conference brunch (taking place on Sunday, October 9). [Vegetarian
>>>> options will be available at both meals.]
>>>> 
>>>> You may also register for a historical tour of Chicago's "L" elevated
>>>> train (taking place on Saturday morning, October 8). Join others in an
>>>> AoIR-only L car for a tour of some of the L system's oldest routes with
>>>> the Chicago Transit Authority's historian.
>>>> 
>>>> A link to online hotel registration is provided on the site after you
>>>> have clicked the "submit" button and sent in your registration. We have
>>>> negotiated the best possible rate from the hotel and encourage you to
>>>> book a room early. As is the case with most all hotel-based conferences
>>>> we have to meet the minimum occupancy with which we are able to use the
>>>> hotel's meeting rooms and if we do not meet that occupancy rate then
>>>> we'll have to increase the registration fees, to cover the additional
>>>> meeting room cost.
>>>> 
>>>> I appreciate everyone's support of the conference and of AoIR and look
>>>> forward to seeing you in Chicago in October!
>>>> 
>>>> Sj
>>>> 
>>>> 
>>>> 
>>>> _______________________________________________
>>>> The Air-l-aoir.org at listserv.aoir.org mailing list
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>>>> 
>>>> Join the Association of Internet Researchers:
>>>> http://www.aoir.org/
>>>> 
>>>> 
>>>> 
>>>> _______________________________________________
>>>> The Air-l-aoir.org at listserv.aoir.org mailing list
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>>>> Join the Association of Internet Researchers:
>>>> http://www.aoir.org/
>>>> 
>>> 
>>> _______________________________________________
>>> The Air-l-aoir.org at listserv.aoir.org mailing list
>>> is provided by the Association of Internet Researchers http://aoir.org
>>> Subscribe, change options or unsubscribe at:
>> http://listserv.aoir.org/listinfo.cgi/air-l-aoir.org
>>> 
>>> Join the Association of Internet Researchers:
>>> http://www.aoir.org/
>>> 
>> 
>> 
>> 
>> 
>> 
>> 
>> 
>> ______________________________________
>> 
>> Michela Drusian, PhD
>> 
>> Dipartimento di Sociologia
>> Via S.Canziano, 8
>> I - 35122 Padova
>> tel: +39-049-827 4314
>> cell: +39-340-2677379
>> email: michela.drusian at unipd.it
>> web: http://www.sociologia.unipd.it/
>> 
>> ______________________________________
>> _______________________________________________
>> The Air-l-aoir.org at listserv.aoir.org mailing list
>> is provided by the Association of Internet Researchers http://aoir.org
>> Subscribe, change options or unsubscribe at: 
>> http://listserv.aoir.org/listinfo.cgi/air-l-aoir.org
>> 
>> Join the Association of Internet Researchers:
>> http://www.aoir.org/
>> 
>
> _______________________________________________
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>
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>