[Air-L] Call for Nominations for AoIR Executive Committee

Mia Consalvo consalvo at mit.edu
Mon Apr 4 17:42:06 PDT 2011

Dear all,

I am pleased to announce that AoIR has now commenced the process of electing
a new Executive Committee to take office in October of this year to serve
until October 2013. We are seeking members' interest in nominating for the
new executive and providing notice for everyone of the voting timeline and
procedures. I should also note that we have moved the election cycle up in
time, in order that more people can participate in the process.

Here is an overview of the election timeline, procedures and positions for
nomination, as determined strictly by the Association's by-laws. Voting
instructions will be provided later and separately.

**Please note the different timing for officers and other positions**

1. Call for Nominations: opens April 4, 2011

2. Nominations close for the 5 officer positions: April 18, 2011
  Nominations close for the 3 open seats on the executive: May 3, 2011

3. Ballot sent to members May 24, 2011

4. Voting begins: May 25, 2011

5. Voting ends for 5 officer positions: June 3, 2011
  Voting ends for 3 open seats: June 23, 2011

The new committee is formally announced and assumes its duties at the end of
the Annual General Meeting during the AoIR conference, 10-13 October 2011.
(Specific time of the AGM to be announced soon.)

During the period of voting, a forum will be available for discussion with
candidates. Candidates' statements will also be made available with the
ballot sent to members.

The organizational structure of AoIR is simple. There are 5 officers
(President, Vice-President, Secretary, Treasurer, and Graduate Student
representative), 3 open seat representatives and 2 appointed positions who
together with the Immediate Past President make up the 11-member executive
committee that runs the show. Elected officials hold their positions for two
years. In this election, you are invited to nominate yourself or anyone else
whom you think would do a good job, for any position other than the
President - the current Vice President assumes the Presidency.

Here are brief descriptions of positions
1. President: the "CEO", supervises the organization, performs certain
legally required duties. [The Current VP becomes the President]

2. Vice President: "back up" for President, various duties as they arise;
*becomes President after 2 years*

3. Secretary: Handles records and membership matters.

4. Treasurer: liaises with Secretary to maintain membership records; takes
care of financial and related administrative duties (e.g., annual report to
membership and U.S. tax authorities), including close attention to the
annual Internet Research (IR) conference budget.

5. Graduate Student Representative: responsible for running graduate
student activities. The Graduate Student Representative must be actively
enrolled in a degree program at the time of nomination and election. All
members can vote for the grad student representative.

6-8. Open Committee Seats: Three open Seats on the Executive Committee
Represent membership of AoIR, contribute to decision making. Take
responsibility for specific projects or activities to promote the
association within their term.

9-10. Appointed positions to manage systems and email lists

11. Immediate Past President

Candidates should also familiarize themselves formal statement of duties
and responsibilities in the Association's by-laws:

Only a member of AoIR can run for a position, nominated by anyone. If
nominated for more than one position a nominee must choose to run for one
(and only one) position in this election. You may nominate yourself or
another person (or people).

Self Nominations: Email AoIR Secretary Catherine Middleton <
catherine.middleton at ryerson.ca> and indicate the position for which you are
nominating and you will be added to the list of nominees. Please provide, in
your nomination email a short candidate statement addressing the questions

Nominating Others: Email AoIR Secretary Catherine Middleton <
catherine.middleton at ryerson.ca> with the name of the person you want to
nominate, the position for which you are nominating this person, contact
information for that person, and an indication of whether you know if this
person would accept this nomination (if you don't know, we'll contact them
and ask).

All candidates for election will be required to provide answers to the
questions listed at the end of this email, have the answers posted to the
AoIR election forum website, and participate in an online candidate forum.

In addition the Graduate Student candidates must confirm in their response
that they comply with the by-laws: the Graduate Student Representative must
be actively enrolled in a degree program at the time of nomination and

The voting system used by AoIR is one vote per member for each of the eight
positions for election listed above. Votes are counted by a ballot counter
who is a member of the Association but not a member of the executive. In the
case of the five officers, the candidate with the highest number of votes
shall be declared the winner; in the case of the open seats, the three
candidates with the highest, second-highest and third highest votes shall be
declared the winners of the open seats.

In the case of tied results for the officer positions, the winner shall be
determined by the ballot counter, by drawing of lots, using a method that
ensures each of the tying candidates has an equal chance of success and
witnessed by at least 1 person independent of the association. In the case
of tied results for the open seat positions, the drawing of lots shall be
used only when there are more tied candidates than seats available.


1) What is your interest in this position?
2) What are your qualifications for this position (including prior
experience and participation in AoIR)?
3) What are two or three short-term goals you would like to achieve through
membership of the executive (include a rationale for each and how you would
contribute to their achievement)?
4) What is your long-term vision for AoIR?
5) What else should voters consider when deciding whether or not to vote
for you?

In answering the questions, please be concise and give information specific
to the position for which you are nominating and which will permit voters to
assess your case for election to that position.

In closing - please consider carefully contributing your time and energy to
making AoIR even better in the upcoming years!

I would also encourage persons interested in running for a specific position
to contact the current office-holder(s) with any specific questions, etc.

Many thanks in advance to all who will consider running and serving AoIR in
this way.


Mia Consalvo, Ph.D.
Visiting Associate Professor
Comparative Media Studies
Massachusetts Institute of Technology
77 Massachusetts Avenue, Building  14N-226
Cambridge, MA 02139-4307
consalvo at mit.edu

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