[Air-L] Request for Proposal — Bid on ACM IUI 2024

[Daricia Wilkinson]

Request for Proposal — Bid on ACM IUI 2024

Intelligent User Interfaces (IUI) is the premier conference series
sponsored by ACM (SIGCHI and SIGAI) and has been held annually since 1993
as the principal international forum for reporting outstanding research and
development on intelligent user interfaces.

To involve the greater IUI community in conference organization and better
plan for the conference, we request proposals for hosting and organizing
IUI two years ahead of time. We regularly rotate the conference locations
to engage with IUI research communities around the globe. Below shows the
location and time of the three most recently scheduled IUI conferences:

IUI 2021

Virtual

April 13-17

IUI 2022

Helsinki, Finland

March 22-26

IUI 2023

Sydney, Australia

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Why host IUI?

There are several benefits of hosting and organizing an IUI conference.
First, conference hosts/organizers have an opportunity to publicize their
work, build relationships, and interact with the international IUI
community. Second, this is a great opportunity for the organizers/hosts to
introduce their students and colleagues to the IUI community and help grow
the community as a whole. Third, hosts/organizers can use the opportunity
to build local IUI communities, connecting representatives from both
academia and industries.

Bid Requirements

All proposals must be written in English with a readable font not smaller
than 12 point and margins not less than one inch on all sides. The proposal
should address each aspect outlined below but not exceed 15000 characters
(approx. 5-6 pages). Based on the merits of the proposals and factors such
as ensuring a diversity of conference locations, the board will choose the
top candidates and then a finalist will be chosen and announced at IUI 2021.

Please note that the bid requirements have been modified from previous
years.  Please read the requirements below carefully before writing up your
bid.



Hosts/Organizers

The  conference hosts/organizers should have knowledge of the IUI
community, such as having attended and published regularly at IUI, and have
experience with conference organization. One of the main IUI goals is to
bring together people from diverse backgrounds. For that reason, the bid
proposal must suggest ONLY the conference general chairs and program
chairs. The IUI steering committee will work with the selected bid
proposers on building the conference organizing team. We especially
encourage that the key conference organizers consist of people from both
industry and academia, representing both AI and HCI since the work
presented at IUI is at the intersection of these disciplines. Please
include short bios of the proposed conference general and program chair(s).

Location

Since IUI is an international forum, we expect that attendees will travel
from different parts of the world to the conference location. It is
important that the proposed location is conveniently located for all
attendees to reach by available means of transportation.

COVID-19 has created a great deal of uncertainty around conference
planning, but we expect that an in-person conference will be possible by
2024. Organizers should still be prepared for the possibility of a virtual
conference, and also consider hybrid options to accommodate those who may
still be unable to travel.

Time

IUI conferences have been held at various times during late winter through
early spring, most typically in March though earlier times will be
considered. Your bid should include a proposed time with key dates (e.g.,
paper submission and notification).  The choice of time should also take
into account the weather conditions of the proposed location to avoid
potential weather-caused travel delays and potential conflicts with other
conferences and their submission deadlines. Please also consider major
religious holidays that occur around this time of year, including Easter
and Ramadan, and try to avoid scheduling the conference on a Saturday to
avoid the Jewish Sabbath. It may be helpful to consult the SIGCHI event and
holiday calendars at https://sigchi.org/community/.

Please note that the HRI conference frequently takes place at around the
same time as IUI each year. HRI is also soliciting bids for 2024 currently
and we do not yet know when that conference may take place, but the HRI
steering committee expects it to be in the first two weeks of March. We
suggest avoiding these weeks if possible, and identifying two or more
potential times to hold the conference at your desired venue in order to
avoid conflicting with HRI 2024.

Conference Venue

Please describe the proposed conference venue, including the following
aspects:

   -

   Capacity. In recent years, IUI has typically had around 250 attendees,
   though IUI 2018 had a record high of over 350 participants and IUI 2019 had
   a similar number. No physical conference has been held since COVID, however
   current ACM recommendations are to anticipate a 30-40% decrease in
   attendance in the near term. IUI has typically taken place over four days,
   the first of which consists of workshops and tutorials hosted in parallel
   separate rooms (10-20 people). To encourage interaction among the
   attendees, during the main conference, it is also desirable to have
   additional space at the venue to put up IUI posters for the attendees to
   visit during coffee breaks.
   -

   Facilities. The venue should provide basic conference facilities, such
   as high speed internet access that can support the participants in parallel
   effectively and LCD projectors. Available upload speed for live streaming
   of talks in the case of a hybrid event should also be considered.
   -

   Location. The venue should be centrally located for attendees to reach
   quickly by ground transportation and have access to other amenities (e.g.,
   restaurants).
   -

   Accessibility. The venue should be accessible to attendees with
   disabilities.
   -

   Reception and poster session dinner. Traditionally, IUI opens with a
   welcome reception on the night before the 1st day of the conference. The
   first night of the conference features  a dinner reception with the poster
   and demo session. The location(s) of the receptions are not required to be
   co-located with the venue, however the location criterion above should
   still be used to minimize travel for the attendees.
   -

   Social event. Traditionally, IUI has a social event + dinner on the
   second day of the main conference.
   -

   Special events. Traditionally, during the conference the “test of time”
   paper award is given to the most influential IUI paper, which is
   accompanied by a plenary talk session for its authors. TiiS papers
   published in the last year are also integrated into the technical program,
   there is a “town hall meeting” where IUI community issues are discussed,
   and there is IUI steering committee lunch with current and upcoming
   conference and program chairs. These events need to be considered while
   planning the conference.


Accommodation

Most physical conference attendees will need accommodation during the
conference period. One of the responsibilities of the conference
hosts/organizers is to locate and reserve a bulk of affordable lodging for
attendees. Please describe the proposed accommodation options, including
the price range of the hotel rooms and the distance to the main venue.

Provisionary Budget Plan

The proposal should also include a provisional budget, outlining the cost
of major items, including the rental of the conference venue, cost/per
person for the reception and banquet, and the estimated conference
registration fee. Please consider including meals for participants in the
budget, especially if there are limited food options near the conference
venue. Please also make it clear whether you intend to have a separate fee
for workshops and tutorials or whether that is included in the conference
fee.

Important Dates

Jan 10, 2021: Bids are due. Please submit your bid to
steering-chair at iui.acm.org

Feb 11, 2021: Notifications are sent to all submissions.



For further information, please contact: jeff at jeffreynichols.com

-- 
Daricia Wilkinson
Ph.D. Student
School of Computing
Clemson University
100 McAdams Hall
Clemson, SC, 29634