[Air-L] AoIR Executive Committee Nominations open 11 March

[Michelle, Association of Internet Researchers]

Dear AoIR Members,

I am happy to announce that AoIR will soon be seeking your nominations for
the new Executive Committee, to take office in October of this year and
serve until October 2025. Nominations officially open on 11 March 2023.



Below, you will find: (a) a timeframe for the election, (b) a description
of the AoIR governance system and the elected positions, (c) our
nominations and elections processes, and (d) some key questions for
candidates.



A. Timeframe of the Election:

1. The call for nominations opens on 11 March 2023 and will remain open for
fifteen (15) days.

2. Nominations for all positions close on 26 March 2023.

3. Candidates will be listed on aoir.org and further information will be
made available on our membership system, where discussion fora will let you
ask questions of the candidates.

4. Voting begins on 22 April 2023 at our online balloting site and will
remain open for ten (10) days. (Details for accessing this site will be
sent in a later message through our membership system.)

5. Voting ends on 1 May 2023, expiring at 12:00 noon, U.S. Eastern Time in
the State of Delaware.

Election results will be announced on air-l. The new Executive Committee is
formally introduced and assumes its duties during the Annual General
Meeting during the AoIR conference in Philadelphia, on 21 October 2023.

More information about our election processes can be found in the AoIR
Bylaws:

https://aoir.org/bylaws/

Candidates should familiarize themselves with the duties laid out in the
Bylaws. I also encourage persons interested in running for a specific
position to contact me or any of the current office-holder(s) with any
questions. In particular, the Treasurer needs to be financially literate,
including the use of budgeting spreadsheets, and should ideally liaise with
the current Treasurer or Vice-President in advance of nominating.



B. AoIR Governance and Description of Elected Positions:

The organizational structure of AoIR is simple. There are 5 officers
(President, Vice President, Secretary, Treasurer, and Graduate Student
representative). The 9-member Executive Committee consists of these
officers, plus the Past President and 3 Open Seat representatives. Elected
officials hold their positions for two years. After two years, the Vice
President becomes President. Nominations are invited for Vice President,
Secretary, Treasurer, Graduate Student representative, and 3 Open Seats.
You may nominate yourself or someone else you think would do a good job.
Details on the nomination procedure follow below. Nominations officially
open on 11 March 2023.

Duties of the President: Article 4/Section 6 of AoIR's bylaws.

Duties of the Vice President: Article 4/Section 7 of AoIR's bylaws.

Duties of the Secretary: Article 4/Section 8 of AoIR's bylaws.

Duties of the Treasurer: Article 4/Section 9 of AoIR's bylaws.

Duties of the Graduate Student Representative: Article 4/Section 10 of
AoIR's bylaws.

Duties of Open Seat representatives: Represent the membership of AoIR, and
contribute to decision-making.

Members of the Executive have their membership fees waived for the duration
of their term, and pay a reduced conference registration fee.



C. Nominations and Elections Processes:

Only current members of AoIR can run for a position. They may be nominated
by anyone, including themselves. If nominated for more than one position, a
nominee must choose to run for one (and only one) position in this
election. You may nominate yourself or others. If nominating someone else,
confirm with that person that they are willing to run, and eligible to do
so.

Self-Nominations: Email AoIR Association Coordinator Michelle at <ac at
aoir dot org> and indicate the position for which you are nominating
yourself. Please provide in your nomination email a short candidate
statement addressing the questions below.

Nominating Others: Email AoIR Association Coordinator Michelle at <ac at
aoir dot org> with the name of the person you want to nominate, the
position for which you are nominating this person, contact information for
the person, and an indication of whether you know if this person would
accept this nomination. (If you don't know, we'll contact them and ask.)

All candidates for election will be required to provide answers to the
questions listed below, have the answers posted to the AoIR election forum,
and participate in an online candidate forum.

In addition, the Graduate Student candidates must confirm in their response
that they comply with the by-laws: the Graduate Student Representative must
be actively enrolled in a degree program at the time of nomination and
election.

The Treasurer needs to be financially literate, including the use of
budgeting spreadsheets, and should ideally liaise with the current
Treasurer or Vice-President in advance of nominating.

The voting system used by AoIR allows one vote per member for each of the
elected positions listed above. Votes will be tallied using a balloting
software. In the case of the four directly elected officers, the candidate
with the highest number of votes shall be declared the winner; in the case
of the Open Seats, the candidates with the highest, second-highest, and
third-highest votes shall be declared the three winners of the Open Seats.

In the case of tied results for the officer positions, the winner shall be
determined by the ballot counters, by drawing of lots, using a method that
ensures each of the tying candidates has an equal chance of success and
witnessed by at least 1 person independent of the association. In the case
of tied results for the open seat positions, the drawing of lots shall be
used only when there are more tied candidates than seats available.

D. Questions for Candidates (these questions must be answered in your
nomination email):

1. What are your qualifications for this position (including prior
experience and participation in AoIR)?

2. Please describe two or three short-term goals you would like to achieve
through membership on the executive (including a rationale for each and how
you would contribute to their achievement).

3. What is your long-term vision for AoIR?

4. What else should voters consider when deciding on whether or not to vote
for you?

In answering the questions, please be concise and give information specific
to the position for which you are nominating, to enable voters to assess
your case for election to that position.

I sincerely hope that you will consider running, or nominating someone who
you think would help advance AoIR and its community of Internet scholars.
Many thanks in advance to those willing to serve!

Tama Leaver

President, Association of Internet Researchers