[Air-l] Announcement of Elections, Call for Nominations

Steve Jones sjones at uic.edu
Mon Sep 17 14:09:23 PDT 2001

The current executive committee of the Association of Internet 
Researchers was elected two years ago this fall. We are now beginning 
the process of electing a new executive committee. Any dues-paying 
member of aoir is invited to run or to nominate someone to run, and 
you are all urged to participate to your fullest by raising the 
issues of importance to you and by voting. If you are not a 
dues-paying member of aoir, becoming one now (or renewing) enables 
you to participate in this process (and provides other benefits -- 
see http://www.aoir.org for more information). What follows is a 
brief overview of the positions at stake, procedural information on 
nominating, and detailed descriptions of the positions.


2. END OF NOMINATION PERIOD: Monday, Sept 24, 2001
3. VOTING PERIOD BEGINS: Wednesday, September 26, 2001
4. VOTING PERIOD ENDS: October 9, 2001
5. NEW COMMITTEE ASSUMES DUTIES: At the end of the General Meeting at 
the Conference, October 14, 2001.

Note that voting instructions will be provided separately from this message.


The organizational structure of aoir is pretty simple. There are 4 
officers, 3 open seat representatives, and 4 appointed positions who 
together make up the 11 member executive committee that runs the 
show. In this election, you are invited to nominate yourself or 
anyone else whom you think would do a good job, for any of those 
first 7 positions. Here are brief descriptions of each position (full 
descriptions from the bylaws are at the end of this message):

The 4 OFFICERS (President, Vice President, Secretary, Treasurer):

1. President -- CEO, supervises the organization. 2 year term.

2. Vice President - Back up for President, handles variety of duties 
as they arise. 2 year term as VP followed by 2 years as President.

3. Secretary: Handles membership and records. 2 year term.

4. Treasurer: Handles the money. 2 year term.


5 - 7. Three open Seats on the Executive Committee, one of which is a 
designated Graduate Student Representative: Represent membership of 
aoir, contribute to decision making, and handle variety of duties as 
they arise.  2 year terms.


Anyone who is a dues-paying member of aoir can run for any position 
in this election. If you have opinions about what you would like this 
organization to become or the kinds of things you think it should be 
doing, then you should put those opinions into action by running. If 
you have talents or experience that you think we could use, and you'd 
like to put them to use for us, you should run. Just about all of 
aoir's business is conducted online. Remember that if you became a 
member by virtue of registering for the first conference, that 
membership is about to expire. Dues must be paid by the start of the 
voting period (September 24) to appear on the ballot.

Aoir members should also feel free to nominate others who they think 
would do a good job in any of these positions. If you are not sure 
that someone is a paid member, nominate them anyway, we can check for 


Nominations can be made via the air-l list (and if sent there should 
include "nomination" in the subject line) or e-mailed off-list to 
Jeremy Hunsinger at nominate at aoir.org.

Self Nominations: Email a statement of up to 200 words outlining your 
goals and concerns about aoir. Include a brief biographical sketch 
and if you have one,  a link to your website. This information will 
be posted on the aoir member site at the close of the nomination 
period and will serve as your one official opportunity to campaign.

Nominating Others: Email the name of the person you want to nominate, 
the position for which you are nominating this person, contact 
information for that person, and an indication of whether you know if 
this person would accept this nomination (if you don't know, we'll 
contact them and ask). Once a nomination has been accepted by the 
nominee, the nominee will be asked to send the the statement and 
biographical sketch described above.

Astute readers of the bylaws will notice that elections are being 
conducted on a compressed time frame this year in order to get a new 
administration in place at the conference where many of them will 
have an opportunity to meet face to face and be introduced to the 
membership. It took longer to finish up the bylaws than we wanted, so 
we hope you'll forgive this irregularity.

 From the Bylaws, here are the full duties of each elected role:


The President shall be the chief executive officer of the corporation 
and shall, subject to the control of the Board of Directors, 
supervise and control the affairs of the corporation and the 
activities of the officers. He or she shall perform all duties 
incident to her or his office and such other duties as may be 
required by law, by the Articles of Incorporation, or by these 
Bylaws, or which may be prescribed from time to time by the Board of 
Directors or membership. Unless another person is specifically 
appointed as Chairperson of the Board of Directors, the President 
shall preside at all meetings of the Board of Directors and at all 
meetings of the members. Except as otherwise expressly provided by 
law, by the Articles of Incorporation, or these Bylaws, he or she 
shall, in the name of the corporation, execute such deeds, mortgages, 
bonds, contracts, checks, or other instruments which may from time to 
time be authorized by the Board of Directors or the membership.


In the absence of the President, or in the event of her or his 
inability or refusal to act, the Vice President shall perform all the 
duties of the President, and when so acting shall have all the powers 
and be subject to all the restrictions on, the President. The Vice 
President shall have other powers and perform such other duties as 
may be prescribed by law, the Articles of Incorporation, these 
Bylaws, or as may be prescribed by the Board of Directors or 


Certify and keep at the principal office of the corporation the 
original, or a copy, of these Bylaws as amended or otherwise altered 
to date. Keep at the principal office of the corporation or at such 
other place as the board may determine, a book of minutes of all 
meetings of the directors, the members, and if applicable, meetings 
of committees of directors and of members, recording therein the time 
and place of holding, whether regular or special, how called, how 
notice thereof was given, the names of those present or represented 
at the meeting, and the proceedings thereof. See that all notices are 
duly given in accordance with the provisions of these Bylaws or as 
required by law. Be custodian of the records and of the seal of the 
corporation and affix the seal, as authorized by law or the 
provisions of these Bylaws, to duly executed documents of the 
corporation. Keep at the principal office of the corporation a 
membership book containing the name, address, and dues status of all 
members, and, in the case where any membership has been terminated, 
he or she shall record such fact in the membership book together with 
the date on which such membership ceased.

Exhibit at all reasonable times to any director or officer of the 
corporation, or to her or his agent or attorney, on request therefor, 
the Bylaws, the membership book, and the minutes of the proceedings 
of the directors and other units of the corporation. In general, 
perform all duties incident to the office of Secretary and such other 
duties as may be required by law, by the Articles of Incorporation, 
or by these Bylaws or which may be assigned to him or her from time 
to time by the Board of Directors or the membership.


Have charge and custody of, and be responsible for, all funds and 
securities of the corporation, and deposit all such funds in the name 
of the corporation in such banks, trust companies, or other 
depositories as shall be selected by the Board of Directors. Receive, 
and give receipt for, monies due and payable to the corporation from 
any source whatsoever. Disburse, or cause to be disbursed, the funds 
of the corporation as may be directed by the Board of Directors or 
Executive Committee, taking proper vouchers for such disbursements. 
Keep and maintain adequate and correct accounts of the corporation's 
properties and business transactions, including accounts of assets, 
liabilities, receipts, disbursements, gains and losses.

Exhibit at all reasonable times the books of account and financial 
records to any director or officer of the corporation, or to her or 
his agent or attorney, on request therefor.

Render to the President and directors, whenever requested, an account 
of any or all of his or her transactions as Treasurer and of the 
financial condition of the corporation. Prepare, or cause to be 
prepared, and certify or cause to be certified, the financial 
statements to be included in any required reports. In general, 
perform all duties incident to the office Treasurer and such other 
duties as may be required by law, the Articles of Incorporation of 
the corporation, or by these Bylaws, or which may be assigned to her 
or him from time to time by the Board of Directors, the Executive 
Committee or the membership.


The Executive Committee shall direct the day-to-day operations of the 
corporation. It shall consist of eleven members. the five elected 
officers, and the Past President will serve on the Executive 
Committee. Additionally the membership, during regular elections of 
officers, will also elect three open seats. Duties are flexible, 
consisting largely of

Committee and project assignments, as assigned by the Executive 
Committee.. Two other members shall be appointed by the Executive 
Committee to serve as officers. The Systems Administrator is 
responsible for the association's technical systems on which its Web 
site, e-mail list and other means of Internet communication operate. 
The Systems Manager is responsible for the content and appearance of 
the association's Web site and other means of Internet communication 
(except its e-mail lists). The Systems Administrator and Systems 
Manager will coordinate their efforts to the best of their abilities. 
The Board of Directors may delegate to the Executive Committee the 
powers and authority of the board in the management and affairs of 
the corporation, to the extent permitted and except as may otherwise 
be provided, by provisions of law.

By a majority vote of its members, the Board of Directors may at any 
time revoke or modify any or all of the Executive Committee authority 
so delegated. The Executive Committee shall keep regular minutes of 
its proceedings, cause them to be filed with the corporate records, 
and report the same to the Board from time to time as the board may 

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