[Air-l] Announcement of Elections, Call for Nominations
sjones at uic.edu
Mon Sep 17 14:09:23 PDT 2001
The current executive committee of the Association of Internet
Researchers was elected two years ago this fall. We are now beginning
the process of electing a new executive committee. Any dues-paying
member of aoir is invited to run or to nominate someone to run, and
you are all urged to participate to your fullest by raising the
issues of importance to you and by voting. If you are not a
dues-paying member of aoir, becoming one now (or renewing) enables
you to participate in this process (and provides other benefits --
see http://www.aoir.org for more information). What follows is a
brief overview of the positions at stake, procedural information on
nominating, and detailed descriptions of the positions.
TIME FRAME OF THE ELECTION:
1. CALL FOR NOMINATIONS: Now!
2. END OF NOMINATION PERIOD: Monday, Sept 24, 2001
3. VOTING PERIOD BEGINS: Wednesday, September 26, 2001
4. VOTING PERIOD ENDS: October 9, 2001
5. NEW COMMITTEE ASSUMES DUTIES: At the end of the General Meeting at
the Conference, October 14, 2001.
Note that voting instructions will be provided separately from this message.
A QUICK ELECTION PRIMER:
The organizational structure of aoir is pretty simple. There are 4
officers, 3 open seat representatives, and 4 appointed positions who
together make up the 11 member executive committee that runs the
show. In this election, you are invited to nominate yourself or
anyone else whom you think would do a good job, for any of those
first 7 positions. Here are brief descriptions of each position (full
descriptions from the bylaws are at the end of this message):
The 4 OFFICERS (President, Vice President, Secretary, Treasurer):
1. President -- CEO, supervises the organization. 2 year term.
2. Vice President - Back up for President, handles variety of duties
as they arise. 2 year term as VP followed by 2 years as President.
3. Secretary: Handles membership and records. 2 year term.
4. Treasurer: Handles the money. 2 year term.
OPEN EXECUTIVE COMMITTEE SEATS:
5 - 7. Three open Seats on the Executive Committee, one of which is a
designated Graduate Student Representative: Represent membership of
aoir, contribute to decision making, and handle variety of duties as
they arise. 2 year terms.
WHO CAN RUN AND WHO CAN NOMINATE:
Anyone who is a dues-paying member of aoir can run for any position
in this election. If you have opinions about what you would like this
organization to become or the kinds of things you think it should be
doing, then you should put those opinions into action by running. If
you have talents or experience that you think we could use, and you'd
like to put them to use for us, you should run. Just about all of
aoir's business is conducted online. Remember that if you became a
member by virtue of registering for the first conference, that
membership is about to expire. Dues must be paid by the start of the
voting period (September 24) to appear on the ballot.
Aoir members should also feel free to nominate others who they think
would do a good job in any of these positions. If you are not sure
that someone is a paid member, nominate them anyway, we can check for
WHAT DO YOU HAVE TO DO TO NOMINATE SOMEONE?
Nominations can be made via the air-l list (and if sent there should
include "nomination" in the subject line) or e-mailed off-list to
Jeremy Hunsinger at nominate at aoir.org.
Self Nominations: Email a statement of up to 200 words outlining your
goals and concerns about aoir. Include a brief biographical sketch
and if you have one, a link to your website. This information will
be posted on the aoir member site at the close of the nomination
period and will serve as your one official opportunity to campaign.
Nominating Others: Email the name of the person you want to nominate,
the position for which you are nominating this person, contact
information for that person, and an indication of whether you know if
this person would accept this nomination (if you don't know, we'll
contact them and ask). Once a nomination has been accepted by the
nominee, the nominee will be asked to send the the statement and
biographical sketch described above.
Astute readers of the bylaws will notice that elections are being
conducted on a compressed time frame this year in order to get a new
administration in place at the conference where many of them will
have an opportunity to meet face to face and be introduced to the
membership. It took longer to finish up the bylaws than we wanted, so
we hope you'll forgive this irregularity.
From the Bylaws, here are the full duties of each elected role:
DUTIES OF PRESIDENT
The President shall be the chief executive officer of the corporation
and shall, subject to the control of the Board of Directors,
supervise and control the affairs of the corporation and the
activities of the officers. He or she shall perform all duties
incident to her or his office and such other duties as may be
required by law, by the Articles of Incorporation, or by these
Bylaws, or which may be prescribed from time to time by the Board of
Directors or membership. Unless another person is specifically
appointed as Chairperson of the Board of Directors, the President
shall preside at all meetings of the Board of Directors and at all
meetings of the members. Except as otherwise expressly provided by
law, by the Articles of Incorporation, or these Bylaws, he or she
shall, in the name of the corporation, execute such deeds, mortgages,
bonds, contracts, checks, or other instruments which may from time to
time be authorized by the Board of Directors or the membership.
SECTION 7. DUTIES OF VICE PRESIDENT
In the absence of the President, or in the event of her or his
inability or refusal to act, the Vice President shall perform all the
duties of the President, and when so acting shall have all the powers
and be subject to all the restrictions on, the President. The Vice
President shall have other powers and perform such other duties as
may be prescribed by law, the Articles of Incorporation, these
Bylaws, or as may be prescribed by the Board of Directors or
SECTION 8. DUTIES OF SECRETARY
Certify and keep at the principal office of the corporation the
original, or a copy, of these Bylaws as amended or otherwise altered
to date. Keep at the principal office of the corporation or at such
other place as the board may determine, a book of minutes of all
meetings of the directors, the members, and if applicable, meetings
of committees of directors and of members, recording therein the time
and place of holding, whether regular or special, how called, how
notice thereof was given, the names of those present or represented
at the meeting, and the proceedings thereof. See that all notices are
duly given in accordance with the provisions of these Bylaws or as
required by law. Be custodian of the records and of the seal of the
corporation and affix the seal, as authorized by law or the
provisions of these Bylaws, to duly executed documents of the
corporation. Keep at the principal office of the corporation a
membership book containing the name, address, and dues status of all
members, and, in the case where any membership has been terminated,
he or she shall record such fact in the membership book together with
the date on which such membership ceased.
Exhibit at all reasonable times to any director or officer of the
corporation, or to her or his agent or attorney, on request therefor,
the Bylaws, the membership book, and the minutes of the proceedings
of the directors and other units of the corporation. In general,
perform all duties incident to the office of Secretary and such other
duties as may be required by law, by the Articles of Incorporation,
or by these Bylaws or which may be assigned to him or her from time
to time by the Board of Directors or the membership.
SECTION 9. DUTIES OF TREASURER
Have charge and custody of, and be responsible for, all funds and
securities of the corporation, and deposit all such funds in the name
of the corporation in such banks, trust companies, or other
depositories as shall be selected by the Board of Directors. Receive,
and give receipt for, monies due and payable to the corporation from
any source whatsoever. Disburse, or cause to be disbursed, the funds
of the corporation as may be directed by the Board of Directors or
Executive Committee, taking proper vouchers for such disbursements.
Keep and maintain adequate and correct accounts of the corporation's
properties and business transactions, including accounts of assets,
liabilities, receipts, disbursements, gains and losses.
Exhibit at all reasonable times the books of account and financial
records to any director or officer of the corporation, or to her or
his agent or attorney, on request therefor.
Render to the President and directors, whenever requested, an account
of any or all of his or her transactions as Treasurer and of the
financial condition of the corporation. Prepare, or cause to be
prepared, and certify or cause to be certified, the financial
statements to be included in any required reports. In general,
perform all duties incident to the office Treasurer and such other
duties as may be required by law, the Articles of Incorporation of
the corporation, or by these Bylaws, or which may be assigned to her
or him from time to time by the Board of Directors, the Executive
Committee or the membership.
SECTION 1. EXECUTIVE COMMITTEE
The Executive Committee shall direct the day-to-day operations of the
corporation. It shall consist of eleven members. the five elected
officers, and the Past President will serve on the Executive
Committee. Additionally the membership, during regular elections of
officers, will also elect three open seats. Duties are flexible,
consisting largely of
Committee and project assignments, as assigned by the Executive
Committee.. Two other members shall be appointed by the Executive
Committee to serve as officers. The Systems Administrator is
responsible for the association's technical systems on which its Web
site, e-mail list and other means of Internet communication operate.
The Systems Manager is responsible for the content and appearance of
the association's Web site and other means of Internet communication
(except its e-mail lists). The Systems Administrator and Systems
Manager will coordinate their efforts to the best of their abilities.
The Board of Directors may delegate to the Executive Committee the
powers and authority of the board in the management and affairs of
the corporation, to the extent permitted and except as may otherwise
be provided, by provisions of law.
By a majority vote of its members, the Board of Directors may at any
time revoke or modify any or all of the Executive Committee authority
so delegated. The Executive Committee shall keep regular minutes of
its proceedings, cause them to be filed with the corporate records,
and report the same to the Board from time to time as the board may
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